ROTARY CLUB OF ROMNEY MARSH

MINUTES OF COUNCIL MEETING HELD ON 1st June 2020, Meeting held through Zoom Video conferencing

1. APOLOGIES: Frank (observer)

2/3. DRAFT MINUTES OF LAST MEETING AND MATTERS ARISING – 4th May 2020 Approved.

4. Correspondence None 5. TREASURER’S REPORT General A/C £684.87 Only expenditure outstanding is for regalia. Hospitality A/C £1932.81 Fundraising A/C £5384.99 Only outstanding is £600 for Foodbank Foundation A/C £2.46 An update from Shelter boxes had been received. This to be considered in the next Rotary year.

5. COMMITTEE REPORTS CLUB SERVICE/ COMMUNITY SERVICE/ FUND RAISING/INTERNATIONAL/ VOCATIONAL /FOUNDATION -nothing to report YOUTH. – Gill advised that she had received 10 responses from her mini- writer competition (one from Uganda). Gill to carry on.
AOB Erin’s 21st birthday gift approved. (Pandora jewellery) £50 from hospitality account. Thanks to Sarah for organizing. Several ideas exchanged about fundraising for next year. Barbara to pursue, including sporting events, children of the marsh experiences of lockdown, quizzes, businesses past photos/experience project. 10k run planned for the 15th November. Future speaker recommended by Barbara -Mary Wood on safeguarding. President recommended the following timetable which Council supported: Thu 4th June Strategy and timetable included with club update and members urged to attend the Zoom meetings for 11th, 18th and 25th June if possible. ( each meeting does not normally extend beyond 30minutes). Thu 11th June Outgoing officer reports included in the club update and presented at the AGM meeting held using Zoom in the evening; this will mean having all reports drafted and to me please by Tuesday 9th June Mon 15th June End date for receipt of written comments arising from outgoing officer reports Thu 18th June Incoming officer plans and thoughts included in the club update and presented at the Assembly meeting held using Zoom in the evening; this will mean having all reports drafted and to President please by Tuesday 16th June; David Lister to be invited to attend via Zoom if he is able to do so.
Mon 22nd June End date for receipt of written comments arising from incoming officer plans and proposals Thu 25th June Handover night, Barbara to advise on format (everybody to be armed with take-away food and copious bottles of wine?); latest date for minutes of AGM and Assembly meetings to be included in the last update of the (Rotary) year Mon 29th June End date for receipt of written comments arising from meeting minutes NEXT COUNCIL MEETING: 6th July 2020.

ROTARY CLUB OF ROMNEY MARSH
MINUTES OF COUNCIL MEETING HELD ON 4th May 2020, -Meeting held through Zoom Video conferencing
1. APOLOGIES: Sarah Day, Nigel Whiteley
2/3. DRAFT MINUTES OF LAST MEETING AND MATTERS ARISING – 6th April 2020 Approved.
4. Correspondence
Holding on-Letting Go Charity have requested to attend the club to give a presentation in due course. -Agreed
District Speakers- President to advise the club.
Stephen Barber-request to present on fundraising for Ukraine/Belarus- declined at this stage
5. TREASURER’S REPORT
£
General Account – 684.87
Hospitality – 1871.90
Fundraising – 5733.63 (Payments made to foodbanks, Blood runners’ charity, and Children’s Services. £600 outstanding to foodbanks still.)
Foundation – 2.46
Subs for next year
After much debate it was agreed to recommend that this be set at £100 per head for 20/21. Treasurer requested that all payments be made electronically please.
Bank Account
Agreed to leave this as it is for now.
5. COMMITTEE REPORTS
CLUB SERVICE- Barbara (Chair) – nothing to report
COMMUNITY SERVICE/ FUND RAISING- Patrick (Chair)-nothing to report
INTERNATIONAL- David (Chair)-nothing to report
VOCATIONAL-Jim (Chair)-nothing to report
YOUTH. – Gill (Chair)
Gill is organising a one-off Young Writers Competition online. Several requests for information and already three entries have been received. The closing date is the end of May. More entries welcomed including from grandchildren. The real Young Writers Competition is on hold now. Certificates have been laminated and Gill is waiting for schools to open to coordinate presentations. She has a voucher from district for our district winner. Council recommends 20 pounds for the winner and the standard was so high there are 4 runners up to receive 10 pounds each. This will be 60 pounds in total. District was happy to receive their entries. Regarding the Beacon Minibus. We donated 1000 pounds. It has not been purchased yet and owing to the School closures it is still on hold. Council will be updated in due course.
FOUNDATION – AND WEBSITE-Sarah (Chair)
The web site has been updated as follows:
The photo on the main page has been changed to our beautiful local Sheep
The main page has all the Community Support Hub information displayed.
Our Rotary District Number has been added to the main page along with the registered charity number.
The Charity page has been updated and are under the menu About Us. One is dedicated to Local charities we have supported and the other for international charities which includes shelter boxes. Also, the charity registration numbers and a link to their websites where possible have been added.
There is now a page for End Polio now under the menu About Us with links, one to the main International Rotary page one to resources.
All the current updates are under the menu Members Area titled Coronavirus Updates.
The Littlestone Warren Golf Club details have been added at the bottom of the main page with a link to their website.
The events page and menu’s page has come off until we are back on our feet.
Sarah has requested that the new members of the council from July send her a photo of themselves for the Website Also most importantly a photo of our new president.
AOB
Marsh business Networking opportunity- not perceived as an opportunity for this club at this stage
Gurkha’s Memorial Fund a possible event to attend in due course.
It is Erin’s 21st birthday shortly and it was agreed to recommend to the club that we acquire a gift as a token from the club to show our
appreciation. Up to £50.
NEXT COUNCIL MEETING: 1st June 202