MINUTES OF CLUB Council MEETING – 30th April 2019.
Stephen Aldridge, Trevor Harrison, Patrick Gold
1 Minutes of the last meeting: Approved
2. Matters arising : Stephen H had received communication from Lydd Dementia Café. In conclusion Council suggested that if the Dementia Café at Greatstone wanted support from the club they should request it, and this would be considered in the normal way.
3. Correspondence:
Stephen H reported that he had received a thankyou letter from Demelza Hospice thanking the club for its support and contributions which in total now amounted to over £10,000. The recent donation of £2000 will pay for a Teenage Inclusion Zone Festival for young people at the hospice and their families.
Similar letters of thanks had also been received from Parkinson’s and Paula Carr Trust.
A request for support had been received from a 30-year-old disabled Lydd man for help to acquire a basketball wheelchair. It was recognised that there are specialised agencies in a far better position across the County to give such support. The president agreed to follow this up first before the club decides what support if any could be provided.
The New Romney Fire Brigade had requested support and the president agreed to follow this up.
4. Finance:
General Account £1543.43
Hospitality £1,683.03
Fundraising £2352.22
Foundation £223
Roger produced the General Account Budget for 2019/20 (see attached) and subsequently recommended that our membership fee be increased to £125 for the year. This will be recommended to the next Business meeting of the club.

5 Committee reports:
Club Service: Nothing to report
Community Service: Barbara reported that she had received emails from Carm meeting point at Dymchurch and also Carm headquarters. As the club has already donated to Carm and therefore its meeting points it was decided that the club should steer any further donations it wished to make through Carm central and not its satellites. It was questioned whether it was necessary for Carm or its meeting points to make further presentations to the club at this stage. Barbara to respond.
International: In the absence of Steve Aldridge it is assumed arrangements are in hand regarding the forthcoming German guests visit.
Vocational: Spencer will progress a Bowls visit provisionally planned for the afternoon of the 25th June. The Medway Fire Brigade visit to be scheduled for next year.
Youth In the absence of Roger Spencer advised that no further numbers could be taken on the train visit. The suggestion of inviting Foster children will not therefore be pursued further.
Foundation No report
Risk Management Nothing to report
6 Attendance: Generally upbeat
7 Any Other Business.
Barbara reported on the Cinque ports raid at Tenterden last week. The idea of the community and Rotary arranging the production of a brochure funded by developers for new property residents was discussed. Barbara to discuss with other members.
8. Date of next meeting: 23May Business meeting. No council meeting in June.



1. Attendance – 19 (Grace was said by Denis)

2 Apologies – Match

3.Welcome Visitors /Guests – Phil and Jeanette Bowman, Lindy Hutchinson

4. Hospitality Box – £32.12

5. Visits to other clubs – None

6. Birthday Toasts – Nigel 23rd March

7. Steward next week – Steve Aldridge, 4th April David Bourne

8. Correspondence – None

9. Announcements – Lindy (Melinda) Hutchinson was introduced by Stephen H and formally welcomed into the club.

Business Meeting

10. Matters arising from previous minutes –

The president referred members to the minutes of Council regarding the donations to charities. These were confirmed by the club.
Roger Joynes also referred to the council minutes regarding vouchers to Shepway Young Writer competition winners which was also confirmed..
The AGM has now been agreed for the 13th June and Handover night for the 27th June to be held at the Ship Hotel New Romney ( £27).

11. Finance

– As set out in the Minutes of the Council Meeting of 4th March 2019 – previously circulated.

12. Committee Reports

Club Service : There had been interest from at least 5 clubs in our cluster group for producing a joint calendar so this is now likely to proceed.

Community Service : Barbara reported that ticket sales were going well for the upcoming quiz night 6th April at Romney Warren and she asked for donations for raffle prizes please.

International : Discussion took place regarding making either a donation to the Africa appeal or giving a shelter box. It was concluded that Stephen H would contact the District Governor Brenda Parsons for further information before the club concludes what it wishes to do. This to come back to next weeks meeting.

Vocational , Youth , Foundation and Risk Management : All as per the minutes of Council

13. Attendance and membership -Good

14. Any other Business : The club confirmed that it should follow the approved process for any applications received to join the club.

Phil Bowman gave a short address regarding his work as a District Governor of Lions in Southern Australia.

The President requested volunteer hosts for 2 German guests for rhe 16th May.. Suru volunteered.


MINUTES OF BUSINESS MEETING – Thursday 21st February 2019


Steward for the Evening: Roger Constable
Attendance: Good
Apologies: Did not match.
Visitors and Guests: Julie and Jim Lawrence
Visits to other Clubs: Trevor and Stephen Hagues had visited the Cluster Group in Dover
Hospitality Box: Raised £19.94
Birthday Toasts: None.
Future Stewards: Denis next week and Andrew 7th March
Announcements: None.
Matters Arising from Previous Minutes: None
Correspondence: As detailed in Club Council minutes already circulated
Finance: Roger had nothing to add.

Club Service:
The club approved the donation of £1000 to the Paula Carr Trust. The President advised that Trevor was investigating the viability of a calendar for 2020 with other Rotary clubs in our cluster group. The club was reminded about the cricket which is on the board.

Community Service/Fund Raising: The club was reminded about the forthcoming Race night and the quiz on the 6th April.
Concern was raised about the low numbers regarding the visit to Germany and how close that trip was to the 50th celebration. Council to discuss further.
The Pilgrims hospice talk is next week and the visit to Dymchurch new hall on the 5th March.
Despite strenuous efforts by Roger the Marsh schools had not responded with entries for the youth competitions. 48 entries had been received however for the writing competition from schools in Folkestone and Hythe.
Foundation and PR: Sarah indicated that it was not possible to apply for the grant application at present but it was a useful process nonetheless .
Attendance: Good
Leave of Absence: Gill and Mark -4 weeks
Membership: Positive
A.O.B. Nigel updated the club on numbers for the 50th .




1. Attendance – 14 (Grace was said by Peter M)

2 Apologies – Match

3. Hospitality Box – £26.90

4. Steward next week Roger Joynes

5. Correspondence –

South East Kent Cluster group meeting 11th February Dover. President and Secretary attending

5. Finance

– As set out in the Minutes of the Council Meeting of 7th January 2019 – previously circulated.

6. Committee Reports

All as recorded in Council minutes of 7th January -already circulated

7. Speaker next week – Gary Fagg – Paula Carr Trust

8. Attendance and membership -satisfactor